Why your task list might feel like it's running you

Have you ever felt overwhelmed by your task list? I've found that prioritizing tasks isn't just about getting things done—it's about building momentum. By taking a few minutes to order my tasks, batch similar activities, and start with something that gets me moving, I can transform what seems like a possibly overwhelming day into a productive one.

Task Overwhelm

Ever feel like your task list is running you instead of the other way around?

The real problem isn’t having too many things to do. It’s not knowing how to approach those tasks in a way that actually moves us forward.

Jumping between different types of work - computer tasks, errands, house chores - used to drain my energy and make me feel scattered.

It’s a common occurrence and something that crops up especially when we’re busy and already feeling a little stressed.

That’s why prioritization can help so much - instead of a downward spiral, it can help with clarity and focus, and reduce your mental load.

This Week’s Favorite

Prioritize, Batch, and Win

Here's my game plan for turning a jumbled task list into a productive hit-list.

First, start with a brain dump - get everything out of your head and onto paper or a digital list. Don't worry about order yet; just get it all down.

Next comes the magic of prioritization. I take a few minutes to order my tasks, considering:

• What's most urgent today

• Which tasks are time-sensitive

• How I can group similar activities together

Instead of bouncing between different types of tasks, I group similar activities. Computer work together. Errands together. House chores together. This approach saves mental energy and makes me way more efficient.

Build momentum strategically. Some days, I start with a quick 5-minute task that gives me an easy win. Other times, if there's something I've been avoiding, I tackle that first. The goal is to get the mental flywheel spinning.

Don't try to power through without breaks. I typically work in 45-ish-minute blocks with short breaks in between. This keeps my energy up and helps me stay focused without burning out.

Extra Extra

• Sam Altman's blog post confirms our discussion about generating momentum, with Altman directly stating he tries to "prioritize in a way that generates momentum."

One quick question 👋

I love hearing from readers, and I’m always happy to hear feedback from active subscribers. How am I doing with the Productivity Academy newsletter? Is there any content you’d like to see more or less of? Which parts of the newsletter (or articles, or podcast) do you enjoy the most?

Hit reply and say hello, happy to hear from you!

P.S. Looking for resources to improve your productivity? Check out the tools I use right here.